{"id":11820,"date":"2025-06-04T16:57:03","date_gmt":"2025-06-04T21:57:03","guid":{"rendered":"https:\/\/protechingenieria.com\/?p=11820"},"modified":"2025-06-05T10:28:45","modified_gmt":"2025-06-05T15:28:45","slug":"tablas-de-valoracion-documental","status":"publish","type":"post","link":"https:\/\/protechingenieria.com\/en\/tablas-de-valoracion-documental\/","title":{"rendered":"6 Keys to Understanding Records Appraisal Schedules and Their Trends in 2025"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"11820\" class=\"elementor elementor-11820\" data-elementor-settings=\"{&quot;ha_cmc_init_switcher&quot;:&quot;no&quot;}\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-d2ff6bf e-flex e-con-boxed wpr-particle-no wpr-jarallax-no wpr-parallax-no wpr-sticky-section-no wpr-column-slider-no wpr-equal-height-no e-con e-parent\" data-id=\"d2ff6bf\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7ff6718 elementor-widget elementor-widget-text-editor\" data-id=\"7ff6718\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In modern records management, Records Retention Schedules (TVD) are the key technical tool for determining how long an organization should keep its documents and what to do with them at the end of their lifecycle: destroy them, transfer them, or preserve them permanently. Their proper application allows for the optimization of both physical and digital archives, ensures compliance with legal regulations, and reduces operational risks.<\/p><p>In this 2025 guide, you will learn in detail what Records Retention Schedules (TVD) are, how they are created, the benefits they offer, the main trends that will shape the future of records management, and the most common mistakes you should avoid.<\/p><p><!-- notionvc: b96e41ad-f6fa-4fd6-be67-7fe3325a71da --><\/p><p><a href=\"https:\/\/www.archivogeneral.gov.co\/sites\/default\/files\/conceptostecnicos\/2015\/SUBGPD\/Radicado_2-2015-02615.pdf\" target=\"_blank\" rel=\"noopener\"><!-- notionvc: 654ef669-d826-4d3b-bb1d-c549abeafc07 -->Read more<\/a><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-30982f7 elementor-widget elementor-widget-heading\" data-id=\"30982f7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What is a Records Retention Schedule (TVD)?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b633f56 elementor-widget elementor-widget-text-editor\" data-id=\"b633f56\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A Records Retention Schedule (TVD) is a central technical tool in records management processes, designed to classify an organization\u2019s documents, assign them a retention period, and establish their final disposition\u2014whether it be destruction, digitization, transfer, or permanent preservation.<\/p><p>TVDs make it possible to systematically and logically define the full life cycle of documents, optimizing both physical and digital resources, reducing legal risks, and facilitating the management of institutional information.<\/p><p>Beyond their operational function, Records Retention Schedules also play a strategic role in building the documentary history of the organization. Through them, it is possible to:<\/p><ul><li>Systematically record the information generated by administrative and operational processes.<\/li><li>Establish technical and legal criteria for document retention.<\/li><li>Organize storage rationally, both physical and electronic.<\/li><li>Strengthen information security and facilitate quick, real-time access to documents.<\/li><li>Reduce costs associated with unnecessary storage and improper information management.<\/li><\/ul><p class=\"translation-block\">In summary, TVDs are the regulatory and operational foundation on which a <a href=\"https:\/\/protechingenieria.com\/en\/que-es-la-gestion-documental\/\" target=\"_self\">modern, efficient records management system<\/a> and <a href=\"https:\/\/protechingenieria.com\/en\/medio-ambiente\/\" target=\"_self\">legally sustainable approach<\/a> are built.<\/p><p><!-- notionvc: 9bfc30bf-75e8-4c7a-83b5-cdd383e5cf5f --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3c330a5 elementor-widget elementor-widget-image\" data-id=\"3c330a5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"701\" src=\"https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Tendencias-digitales-en-tablas-de-valoracion-documental-2025.webp\" class=\"attachment-large size-large wp-image-11823\" alt=\"Tendencias digitales en tablas de valoraci\u00f3n documental 2025\" srcset=\"https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Tendencias-digitales-en-tablas-de-valoracion-documental-2025.webp 1024w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Tendencias-digitales-en-tablas-de-valoracion-documental-2025-300x205.webp 300w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Tendencias-digitales-en-tablas-de-valoracion-documental-2025-768x526.webp 768w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Tendencias-digitales-en-tablas-de-valoracion-documental-2025-18x12.webp 18w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Tendencias-digitales-en-tablas-de-valoracion-documental-2025-150x103.webp 150w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" title=\"\">\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a44f325 elementor-widget elementor-widget-heading\" data-id=\"a44f325\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Benefits of Records Retention Schedules<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-24e14df elementor-widget elementor-widget-text-editor\" data-id=\"24e14df\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Adopting Records Retention Schedules offers multiple tangible benefits:<\/p><ul><li class=\"translation-block\"><strong>Rational organization of archives<\/strong>: Allows for the classification, cleanup, and retention of documents based on technical criteria.<\/li><li class=\"translation-block\"><strong>Optimization of physical and digital space<\/strong>: Prevents the unnecessary accumulation of obsolete documents.<\/li><li class=\"translation-block\"><strong>Reduction of operational costs<\/strong>: Decreases resource consumption for storage and administration.<\/li><li class=\"translation-block\"><strong>Regulatory compliance<\/strong>: Ensures proper document retention and disposition as required by law.<\/li><li class=\"translation-block\"><strong>Mitigation of legal risks<\/strong>: Minimizes sanctions, information loss, or document leaks.<\/li><li class=\"translation-block\"><strong>Faster information search and retrieval<\/strong>: Improves institutional response times.<\/li><li class=\"translation-block\"><strong>Facilitates audit processes<\/strong>: Provides document traceability for oversight entities.<\/li><li class=\"translation-block\"><strong>Solid foundation for digitization<\/strong>: Filters documents prior to digital conversion, optimizing resources.<\/li><li class=\"translation-block\"><strong>Strengthens institutional transparency<\/strong>: Aligns recordkeeping with good corporate governance practices.<\/li><\/ul><p><!-- notionvc: 0264ad72-4a7c-4af0-9ae7-f23e81e91b04 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-8e64a0b e-con-full e-flex wpr-particle-no wpr-jarallax-no wpr-parallax-no wpr-sticky-section-no wpr-column-slider-no wpr-equal-height-no e-con e-child\" data-id=\"8e64a0b\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;,&quot;_ha_eqh_enable&quot;:false}\">\n\t\t<div class=\"elementor-element elementor-element-57427c8 e-con-full e-flex wpr-particle-no wpr-jarallax-no wpr-parallax-no wpr-sticky-section-no wpr-column-slider-no wpr-equal-height-no e-con e-child\" data-id=\"57427c8\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0d099fa elementor-widget elementor-widget-image\" data-id=\"0d099fa\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"512\" height=\"512\" src=\"https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/05\/Gestion-seguridad-y-respaldo-de-documentos-digitalizados-en-el-proceso-de-digitalizacion-de-archivos-fisicos.webp\" class=\"attachment-large size-large wp-image-11678\" alt=\"\" srcset=\"https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/05\/Gestion-seguridad-y-respaldo-de-documentos-digitalizados-en-el-proceso-de-digitalizacion-de-archivos-fisicos.webp 512w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/05\/Gestion-seguridad-y-respaldo-de-documentos-digitalizados-en-el-proceso-de-digitalizacion-de-archivos-fisicos-300x300.webp 300w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/05\/Gestion-seguridad-y-respaldo-de-documentos-digitalizados-en-el-proceso-de-digitalizacion-de-archivos-fisicos-150x150.webp 150w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/05\/Gestion-seguridad-y-respaldo-de-documentos-digitalizados-en-el-proceso-de-digitalizacion-de-archivos-fisicos-12x12.webp 12w\" sizes=\"(max-width: 512px) 100vw, 512px\" title=\"\">\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-2cc034e e-con-full e-flex wpr-particle-no wpr-jarallax-no wpr-parallax-no wpr-sticky-section-no wpr-column-slider-no wpr-equal-height-no e-con e-child\" data-id=\"2cc034e\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-28c607e elementor-widget elementor-widget-heading\" data-id=\"28c607e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\u2705 Digitize, classify, and preserve with technical criteria.<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c05d0b1 elementor-widget elementor-widget-text-editor\" data-id=\"c05d0b1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"translation-block\">Your records deserve professional handling! <a href=\"https:\/\/protechingenieria.com\/en\/asesoria\/\" target=\"_self\">Request a free consultation<\/a> and take your company's document management to the next level.<\/p><p><!-- notionvc: f5c3725b-1513-425a-b91f-9870c76645b4 --><\/p><p><!-- notionvc: d359a8bf-86cc-475c-b3f1-8de55df8d8f0 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-698d309 elementor-widget elementor-widget-heading\" data-id=\"698d309\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Methods and Approaches for Developing a Records Retention Schedule<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e928ed5 elementor-widget elementor-widget-text-editor\" data-id=\"e928ed5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"translation-block\">There are various approaches that can be used to develop Records Retention Schedules, which adapt according to the type of organization and its needs. Among the most commonly used methods are:<\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-757733c elementor-widget elementor-widget-eael-feature-list\" data-id=\"757733c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"eael-feature-list.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"-icon-position-left -tablet-icon-position-left -mobile-icon-position-left\">\n\t\t\t<ul id=\"eael-feature-list-757733c\" class=\"eael-feature-list-items circle stacked connector-type-classic eael-feature-list-vertical\" data-layout-tablet=\"vertical\" data-layout-mobile=\"vertical\">\n\t\t\t                <li class=\"eael-feature-list-item elementor-repeater-item-0bb7200\">\n                                            <span class=\"connector\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                        <span class=\"connector connector-tablet\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                        <span class=\"connector connector-mobile\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                    \n\t\t\t\t\t\t<div class=\"eael-feature-list-icon-box\">\n\t\t\t\t\t\t\t<div class=\"eael-feature-list-icon-inner\">\n\n\t\t\t\t\t\t\t\t<span class=\"eael-feature-list-icon fl-icon-0\">\n\n\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-user-edit\" viewbox=\"0 0 640 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M224 256c70.7 0 128-57.3 128-128S294.7 0 224 0 96 57.3 96 128s57.3 128 128 128zm89.6 32h-16.7c-22.2 10.2-46.9 16-72.9 16s-50.6-5.8-72.9-16h-16.7C60.2 288 0 348.2 0 422.4V464c0 26.5 21.5 48 48 48h274.9c-2.4-6.8-3.4-14-2.6-21.3l6.8-60.9 1.2-11.1 7.9-7.9 77.3-77.3c-24.5-27.7-60-45.5-99.9-45.5zm45.3 145.3l-6.8 61c-1.1 10.2 7.5 18.8 17.6 17.6l60.9-6.8 137.9-137.9-71.7-71.7-137.9 137.8zM633 268.9L595.1 231c-9.3-9.3-24.5-9.3-33.8 0l-37.8 37.8-4.1 4.1 71.8 71.7 41.8-41.8c9.3-9.4 9.3-24.5 0-33.9z\"><\/path><\/svg>\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"eael-feature-list-content-box\">\n                            <h4 class=\"eael-feature-list-title\">1. Chronological Method<\/h4>\t\t\t\t\t\t<p class=\"eael-feature-list-content\">Assigns retention periods based on the document\u2019s year of creation. It is widely used for accounting, financial, and tax records.<\/p>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/li>\n\t\t\t\t                <li class=\"eael-feature-list-item elementor-repeater-item-a89c2cf\">\n                                            <span class=\"connector\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                        <span class=\"connector connector-tablet\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                        <span class=\"connector connector-mobile\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                    \n\t\t\t\t\t\t<div class=\"eael-feature-list-icon-box\">\n\t\t\t\t\t\t\t<div class=\"eael-feature-list-icon-inner\">\n\n\t\t\t\t\t\t\t\t<span class=\"eael-feature-list-icon fl-icon-1\">\n\n\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-user-plus\" viewbox=\"0 0 640 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M624 208h-64v-64c0-8.8-7.2-16-16-16h-32c-8.8 0-16 7.2-16 16v64h-64c-8.8 0-16 7.2-16 16v32c0 8.8 7.2 16 16 16h64v64c0 8.8 7.2 16 16 16h32c8.8 0 16-7.2 16-16v-64h64c8.8 0 16-7.2 16-16v-32c0-8.8-7.2-16-16-16zm-400 48c70.7 0 128-57.3 128-128S294.7 0 224 0 96 57.3 96 128s57.3 128 128 128zm89.6 32h-16.7c-22.2 10.2-46.9 16-72.9 16s-50.6-5.8-72.9-16h-16.7C60.2 288 0 348.2 0 422.4V464c0 26.5 21.5 48 48 48h352c26.5 0 48-21.5 48-48v-41.6c0-74.2-60.2-134.4-134.4-134.4z\"><\/path><\/svg>\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"eael-feature-list-content-box\">\n                            <h4 class=\"eael-feature-list-title\">2. Document Series Method<\/h4>\t\t\t\t\t\t<p class=\"eael-feature-list-content\">Groups documents according to their administrative or operational function, establishing the retention time for each homogeneous series.<\/p>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/li>\n\t\t\t\t                <li class=\"eael-feature-list-item elementor-repeater-item-4b8f4e9\">\n                                            <span class=\"connector\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                        <span class=\"connector connector-tablet\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                        <span class=\"connector connector-mobile\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                    \n\t\t\t\t\t\t<div class=\"eael-feature-list-icon-box\">\n\t\t\t\t\t\t\t<div class=\"eael-feature-list-icon-inner\">\n\n\t\t\t\t\t\t\t\t<span class=\"eael-feature-list-icon fl-icon-2\">\n\n\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-user-lock\" viewbox=\"0 0 640 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M224 256A128 128 0 1 0 96 128a128 128 0 0 0 128 128zm96 64a63.08 63.08 0 0 1 8.1-30.5c-4.8-.5-9.5-1.5-14.5-1.5h-16.7a174.08 174.08 0 0 1-145.8 0h-16.7A134.43 134.43 0 0 0 0 422.4V464a48 48 0 0 0 48 48h280.9a63.54 63.54 0 0 1-8.9-32zm288-32h-32v-80a80 80 0 0 0-160 0v80h-32a32 32 0 0 0-32 32v160a32 32 0 0 0 32 32h224a32 32 0 0 0 32-32V320a32 32 0 0 0-32-32zM496 432a32 32 0 1 1 32-32 32 32 0 0 1-32 32zm32-144h-64v-80a32 32 0 0 1 64 0z\"><\/path><\/svg>\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"eael-feature-list-content-box\">\n                            <h4 class=\"eael-feature-list-title\">3. Thematic Method<\/h4>\t\t\t\t\t\t<p class=\"eael-feature-list-content\">Classifies documents according to their theme or field of knowledge, especially useful in scientific or academic archives.<\/p>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/li>\n\t\t\t\t                <li class=\"eael-feature-list-item elementor-repeater-item-d909638\">\n                                            <span class=\"connector\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                        <span class=\"connector connector-tablet\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                        <span class=\"connector connector-mobile\" style=\"right: calc(100% - 59px); left: 0;\"><\/span>\n                    \n\t\t\t\t\t\t<div class=\"eael-feature-list-icon-box\">\n\t\t\t\t\t\t\t<div class=\"eael-feature-list-icon-inner\">\n\n\t\t\t\t\t\t\t\t<span class=\"eael-feature-list-icon fl-icon-3\">\n\n\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-users\" viewbox=\"0 0 640 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M96 224c35.3 0 64-28.7 64-64s-28.7-64-64-64-64 28.7-64 64 28.7 64 64 64zm448 0c35.3 0 64-28.7 64-64s-28.7-64-64-64-64 28.7-64 64 28.7 64 64 64zm32 32h-64c-17.6 0-33.5 7.1-45.1 18.6 40.3 22.1 68.9 62 75.1 109.4h66c17.7 0 32-14.3 32-32v-32c0-35.3-28.7-64-64-64zm-256 0c61.9 0 112-50.1 112-112S381.9 32 320 32 208 82.1 208 144s50.1 112 112 112zm76.8 32h-8.3c-20.8 10-43.9 16-68.5 16s-47.6-6-68.5-16h-8.3C179.6 288 128 339.6 128 403.2V432c0 26.5 21.5 48 48 48h288c26.5 0 48-21.5 48-48v-28.8c0-63.6-51.6-115.2-115.2-115.2zm-223.7-13.4C161.5 263.1 145.6 256 128 256H64c-35.3 0-64 28.7-64 64v32c0 17.7 14.3 32 32 32h65.9c6.3-47.4 34.9-87.3 75.2-109.4z\"><\/path><\/svg>\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"eael-feature-list-content-box\">\n                            <h4 class=\"eael-feature-list-title\">4. Hybrid Method (the most commonly used today)<\/h4>\t\t\t\t\t\t<p class=\"eael-feature-list-content\">Combines functional, legal, technical, and administrative criteria, integrating the previous methods to achieve a more comprehensive records appraisal.<\/p>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t<\/ul>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b3d0973 elementor-widget elementor-widget-text-editor\" data-id=\"b3d0973\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The choice of method depends on the nature of the organization, the current regulatory framework, and the complexity of its document production.<br \/><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5f69873 elementor-widget elementor-widget-heading\" data-id=\"5f69873\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Common Mistakes When Developing Records Retention Schedules<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1e0ab6d elementor-widget elementor-widget-text-editor\" data-id=\"1e0ab6d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Avoiding the following mistakes is key to ensuring the effectiveness of TVDs:<\/p><ul><li>Basing them solely on subjective criteria without technical analysis.<\/li><li>Omitting current regulations on archiving and data protection.<\/li><li>Assigning generic retention periods without legal basis.<\/li><li>Failing to clearly define the final disposition of each document series.<\/li><li>Not updating the schedules following legal or organizational structural changes.<\/li><li>Not involving the departments responsible for the documents during their development.<\/li><li>Lacking documentary support for the criteria used.<\/li><\/ul><p>The involvement of professional archivists is essential to avoid these frequent errors.<\/p><p><!-- notionvc: 0f50bba4-eae3-4886-94f7-de310e3729c5 --><\/p><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-50b908c elementor-widget elementor-widget-image\" data-id=\"50b908c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"1024\" height=\"869\" src=\"https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Beneficios-de-aplicar-tablas-de-valoracion-documental-en-archivos.webp\" class=\"attachment-large size-large wp-image-11824\" alt=\"Beneficios de aplicar tablas de valoraci\u00f3n documental en archivos\" srcset=\"https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Beneficios-de-aplicar-tablas-de-valoracion-documental-en-archivos.webp 1024w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Beneficios-de-aplicar-tablas-de-valoracion-documental-en-archivos-300x255.webp 300w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Beneficios-de-aplicar-tablas-de-valoracion-documental-en-archivos-768x652.webp 768w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Beneficios-de-aplicar-tablas-de-valoracion-documental-en-archivos-14x12.webp 14w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/06\/Beneficios-de-aplicar-tablas-de-valoracion-documental-en-archivos-150x127.webp 150w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" title=\"\">\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7957500 elementor-widget elementor-widget-heading\" data-id=\"7957500\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Trends in Records Retention Schedules for 2025<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8e2f6dd elementor-widget elementor-widget-text-editor\" data-id=\"8e2f6dd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The technological, regulatory, and digital transformation context is directly impacting Records Retention Schedules (TVD). These are the main trends for 2025:<br \/><!-- notionvc: 3a1ec31c-9895-4e2a-a6fe-6114e15d302e --><\/p><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c17398b elementor-widget elementor-widget-heading\" data-id=\"c17398b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">1. Document Automation Driven by AI<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-20c770c elementor-widget elementor-widget-text-editor\" data-id=\"20c770c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>Application of artificial intelligence algorithms to automatically classify documents.<\/li><li>Detection of duplicates and automatic elimination of redundancies.<\/li><li>Predictions about the future documentary value to optimize retention periods.<\/li><\/ul><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-35be85e elementor-widget elementor-widget-heading\" data-id=\"35be85e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">2. Full Integration with Electronic Document Management Systems (EDMS)<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-96f019b elementor-widget elementor-widget-text-editor\" data-id=\"96f019b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>Automatic application of retention periods based on preconfigured rules.<\/li><li>Automated alerts for retention expirations.<\/li><li>Continuous auditing of compliance with the schedules.<\/li><\/ul><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-abf261e elementor-widget elementor-widget-heading\" data-id=\"abf261e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">3. Increased Regulatory Complexity<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-070a793 elementor-widget elementor-widget-text-editor\" data-id=\"070a793\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>Ongoing adjustments due to data protection regulations (Habeas Data, GDPR, Law 1581, etc.).<\/li><li>Specific sector regulations in health, finance, government, education.<\/li><li>Increased controls on transparency and access to public information.<\/li><\/ul><p><!-- notionvc: e7200498-f0fd-4b57-81d6-dccc1abd24ac --><\/p><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a9e48d3 elementor-widget elementor-widget-heading\" data-id=\"a9e48d3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">4. Advanced Digital Preservation<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8da6db4 elementor-widget elementor-widget-text-editor\" data-id=\"8da6db4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>Adoption of stable digital preservation formats (PDF\/A, XML, METS, OAIS).<\/li><li>Institutional strategies for long-term digital preservation.<\/li><\/ul><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fa7f2d1 elementor-widget elementor-widget-heading\" data-id=\"fa7f2d1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">5. Cloud-First Models and Remote Work<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6bb5b75 elementor-widget elementor-widget-text-editor\" data-id=\"6bb5b75\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>Migration of records management to fully secure cloud environments.<\/li><li>Controlled remote access and document traceability from any location.<\/li><li>Collaborative management of TVDs in real time.<\/li><\/ul><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6540aae elementor-widget elementor-widget-heading\" data-id=\"6540aae\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">6. Document Risk Management Approach<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7a23134 elementor-widget elementor-widget-text-editor\" data-id=\"7a23134\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<ul><li>TVDs integrated as a tool for corporate risk management.<\/li><li>Control over sensitive, confidential, or reputation-impacting information.<\/li><\/ul><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dda692f elementor-widget elementor-widget-heading\" data-id=\"dda692f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Legal Requirements for Developing Records Retention Schedules<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-94f7c12 elementor-widget elementor-widget-text-editor\" data-id=\"94f7c12\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>For their correct formulation, TVDs must:<\/p><ul><li class=\"translation-block\">Comply with national archival regulations (General Archive of the Nation \u2013 AGN, <a href=\"https:\/\/normativa.archivogeneral.gov.co\/acuerdo-004-de-2013\/\" target=\"_blank\" rel=\"noopener\">Agreement 04 of 2013<\/a>, <a href=\"https:\/\/normativa.archivogeneral.gov.co\/acuerdo-005-de-2019\/\" target=\"_blank\" rel=\"noopener\">Agreement 05 of 2019 in Colombia<\/a>).<\/li><li>Incorporate personal data protection legislation.<\/li><li>Adjust to sector-specific regulations applicable according to the type of organization.<\/li><li class=\"translation-block\">Apply international standards such as <a href=\"https:\/\/www.redisybd.unam.mx\/redisybd\/pluginfile.php\/1543\/mod_resource\/content\/1\/15489_gestion_documentos_archivo.pdf\" target=\"_blank\" rel=\"noopener\">ISO 15489 (Records Management)<\/a>.<\/li><li>Consider criteria of transparency, access to public information, and open government.<\/li><\/ul><p>The advice of professionals specialized in records management and archival law is essential in this process.<\/p><p><!-- notionvc: 30dd0ed1-bfdb-4a04-a6cc-beed2f4d3663 --><\/p><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-29ba7cb elementor-widget elementor-widget-heading\" data-id=\"29ba7cb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Differences Between a Records Retention Schedule and a Records Appraisal Schedule<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1bebc45 elementor-widget elementor-widget-text-editor\" data-id=\"1bebc45\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"translation-block\">Although in some contexts they are used interchangeably, technically there are differences between the Records Retention Schedule (TRD) and the Records Appraisal Schedule (TVD).<\/p><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c5f44d0 eael-table-align-center eael-dt-th-align-left elementor-widget elementor-widget-eael-data-table\" data-id=\"c5f44d0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"eael-data-table.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"eael-data-table-wrap\" data-table_id=\"c5f44d0\" id=\"eael-data-table-wrapper-c5f44d0\" data-custom_responsive=\"false\">\n\t\t\t<table class=\"tablesorter eael-data-table center\" id=\"eael-data-table-c5f44d0\">\n\t\t\t    <thead>\n\t\t\t        <tr class=\"table-header\">\n\t\t\t\t\t\t\t\t\t            <th class=\"\" id=\"\" colspan=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"data-table-header-text\">Records Retention Schedule (TRD)<\/span><\/th>\n\t\t\t        \t\t\t\t            <th class=\"\" id=\"\" colspan=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"data-table-header-text\">Records Appraisal Schedule (TVD)<\/span><\/th>\n\t\t\t        \t\t\t\t        <\/tr>\n\t\t\t    <\/thead>\n\t\t\t  \t<tbody>\n\t\t\t\t\t\t\t\t\t\t\t<tr>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t   \t\t\t\t\t\t\t\t\t\t\t<td colspan=\"\" rowspan=\"\" class=\"\" id=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"td-content-wrapper\"><div class=\"td-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\tDefines the retention periods for each document series according to its administrative and legal function.\t\t\t\t\t\t\t\t\t\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t   \t\t\t\t\t\t\t\t\t\t\t<td colspan=\"\" rowspan=\"\" class=\"\" id=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"td-content-wrapper\"><div class=\"td-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\tAlso establishes the final disposition of the document: destruction, permanent preservation, or transfer.\t\t\t\t\t\t\t\t\t\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/tr>\n\t\t\t        \t\t\t\t\t\t<tr>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t   \t\t\t\t\t\t\t\t\t\t\t<td colspan=\"\" rowspan=\"\" class=\"\" id=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"td-content-wrapper\"><div class=\"td-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\tIt is the main tool for the daily management of active archives.\t\t\t\t\t\t\t\t\t\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t   \t\t\t\t\t\t\t\t\t\t\t<td colspan=\"\" rowspan=\"\" class=\"\" id=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"td-content-wrapper\"><div class=\"td-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\tProvides technical criteria for the appraisal and closure of the document\u2019s life cycle.\t\t\t\t\t\t\t\t\t\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/tr>\n\t\t\t        \t\t\t\t\t\t<tr>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t   \t\t\t\t\t\t\t\t\t\t\t<td colspan=\"\" rowspan=\"\" class=\"\" id=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"td-content-wrapper\"><div class=\"td-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\tIts development is usually mandatory for public and regulated entities.\t\t\t\t\t\t\t\t\t\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t   \t\t\t\t\t\t\t\t\t\t\t<td colspan=\"\" rowspan=\"\" class=\"\" id=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"td-content-wrapper\"><div class=\"td-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\tIts application is recommended to optimize comprehensive records management, including accumulated holdings.\t\t\t\t\t\t\t\t\t\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/tr>\n\t\t\t        \t\t\t\t\t\t<tr>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t   \t\t\t\t\t\t\t\t\t\t\t<td colspan=\"\" rowspan=\"\" class=\"\" id=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"td-content-wrapper\"><div class=\"td-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\tIt is typically the first step in implementing records management.\t\t\t\t\t\t\t\t\t\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t   \t\t\t\t\t\t\t\t\t\t\t<td colspan=\"\" rowspan=\"\" class=\"\" id=\"\">\n\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"td-content-wrapper\"><div class=\"td-content\">\n\t\t\t\t\t\t\t\t\t\t\t\t\tIt is a complementary tool to rationalize long-term archiving.\t\t\t\t\t\t\t\t\t\t\t\t<\/div><\/div>\n\t\t\t\t\t\t\t\t\t\t\t<\/td>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/tr>\n\t\t\t        \t\t\t    <\/tbody>\n\t\t\t<\/table>\n\t\t<\/div>\n\t  \t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0c6df11 elementor-widget elementor-widget-text-editor\" data-id=\"0c6df11\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"translation-block\">If you want to learn more about records retention schedules, you can consult our specialized article: <a href=\"https:\/\/protechingenieria.com\/en\/tablas-de-retencion-documental\/\" target=\"_self\">Records Retention Schedules: What They Are and How to Apply Them<\/a><\/p><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-247bda9 elementor-widget elementor-widget-heading\" data-id=\"247bda9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Technological Tools for Managing Records Appraisal Schedules<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7bc47d0 elementor-widget elementor-widget-text-editor\" data-id=\"7bc47d0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"translation-block\">Currently, there are multiple technological solutions that facilitate the creation, implementation, and updating of records appraisal schedules. Some of these tools include:<\/p><ul><li class=\"translation-block\"><strong>Document Management Systems (DMS):<\/strong> allow electronic control of the document lifecycle, automatically applying the appraisal schedules.<\/li><li class=\"translation-block\"><strong>Specialized Software:<\/strong> offers specific functions for the development and monitoring of records appraisal schedules.<\/li><li class=\"translation-block\"><strong>Cloud Collaborative Platforms:<\/strong> enable remote access and joint work on building appraisal schedules from different locations.<\/li><\/ul><p><!-- notionvc: 7cc12e36-4b5e-45db-bc42-e5616adaed4e --><\/p><p><!-- notionvc: 12642b08-1d12-4d27-9b99-8726e3d67ff1 --><\/p><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b2a27b0 elementor-widget elementor-widget-text-editor\" data-id=\"b2a27b0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In an increasingly digitalized, regulated, and information-risk-exposed environment, records appraisal schedules are much more than an archival tool: they have become a strategic component of records governance, institutional transparency, and legal protection for organizations.<\/p><p>Their correct formulation and implementation enable efficient management of large volumes of information, optimize resources, minimize legal risks, and lay the foundation for solid document digitization projects.<!-- notionvc: 28c24184-9d2c-48de-bf19-b21d38f056b5 --><!-- notionvc: ca4565e3-9127-40c3-846c-f860892e8290 --><!-- notionvc: 90681db1-0b04-4f2e-b3a2-f4569a2f2b22 --><\/p><p><!-- notionvc: aa5ac433-468f-4d81-94f6-0bafc34346dd --><!-- notionvc: ff5280bf-9f7c-45c5-bf53-2f276c98f1d0 --><\/p><p><!-- notionvc: 8122984d-ec98-4bcb-80e5-e3d333cb1055 --><\/p><p><!-- notionvc: da0b07d3-b374-4f65-b893-21eab3065729 --><\/p><p><!-- notionvc: 572cce23-6058-46eb-9ffb-241f964f4742 --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-92b2245 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"92b2245\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-027a193 elementor-widget elementor-widget-heading\" data-id=\"027a193\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">Is your organization ready to properly implement its records appraisal schedules?<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-46ab851 elementor-widget elementor-widget-eael-cta-box\" data-id=\"46ab851\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"eael-cta-box.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"eael-call-to-action cta-icon-flex bg-lite cta-preset-1\">\n\t    <div class=\"icon\">\n\t\t\t\t\t\t\t<svg class=\"e-font-icon-svg e-fas-bullhorn\" viewbox=\"0 0 576 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M576 240c0-23.63-12.95-44.04-32-55.12V32.01C544 23.26 537.02 0 512 0c-7.12 0-14.19 2.38-19.98 7.02l-85.03 68.03C364.28 109.19 310.66 128 256 128H64c-35.35 0-64 28.65-64 64v96c0 35.35 28.65 64 64 64h33.7c-1.39 10.48-2.18 21.14-2.18 32 0 39.77 9.26 77.35 25.56 110.94 5.19 10.69 16.52 17.06 28.4 17.06h74.28c26.05 0 41.69-29.84 25.9-50.56-16.4-21.52-26.15-48.36-26.15-77.44 0-11.11 1.62-21.79 4.41-32H256c54.66 0 108.28 18.81 150.98 52.95l85.03 68.03a32.023 32.023 0 0 0 19.98 7.02c24.92 0 32-22.78 32-32V295.13C563.05 284.04 576 263.63 576 240zm-96 141.42l-33.05-26.44C392.95 311.78 325.12 288 256 288v-96c69.12 0 136.95-23.78 190.95-66.98L480 98.58v282.84z\"><\/path><\/svg>\t    <\/div>\n\t    <div class=\"content\">\n            <h3 class=\"title eael-cta-heading\"> Contact Us Now!<\/h3><p>Request your specialized consulting now and optimize your company\u2019s or organization\u2019s records management for 2025.<br \/><!-- notionvc: 4f957981-4b49-4244-9ee3-f84695a493c5 --><\/p>\t    <\/div>\n\t    <div class=\"action\">\n            <a href=\"https:\/\/protechingenieria.com\/en\/asesoria\/\" target=\"_blank\" class=\"cta-button cta-preset-1\">Contact us!<\/a>\t    <\/div>\n\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>En la gesti\u00f3n documental moderna, las tablas de valoraci\u00f3n documental (TVD) son el instrumento t\u00e9cnico clave para determinar cu\u00e1nto tiempo conservar los documentos de una organizaci\u00f3n y qu\u00e9 hacer con ellos al finalizar su ciclo: eliminarlos, transferirlos o conservarlos permanentemente. Su correcta aplicaci\u00f3n permite optimizar archivos f\u00edsicos y digitales, cumplir la normativa legal y reducir riesgos operativos. En esta gu\u00eda 2025 conocer\u00e1 en detalle qu\u00e9 son las TVD, c\u00f3mo se elaboran, los beneficios que ofrecen, las principales tendencias que marcar\u00e1n el futuro de la gesti\u00f3n documental y los errores m\u00e1s frecuentes que debe evitar. Leer m\u00e1s \u00bfQu\u00e9 es una tabla de valoraci\u00f3n documental (TVD)? Una tabla de valoraci\u00f3n documental (TVD) es un instrumento t\u00e9cnico central en los procesos de gesti\u00f3n documental, dise\u00f1ado para clasificar los documentos de una organizaci\u00f3n, asignarles un periodo de conservaci\u00f3n y establecer su disposici\u00f3n final, ya sea eliminaci\u00f3n, digitalizaci\u00f3n, transferencia o conservaci\u00f3n permanente. Las TVD permiten definir de manera sistem\u00e1tica y fundamentada el ciclo de vida completo de los documentos, optimizando recursos f\u00edsicos y digitales, reduciendo riesgos legales y facilitando la administraci\u00f3n de la informaci\u00f3n institucional. Adem\u00e1s de su funci\u00f3n operativa, las tablas de valoraci\u00f3n documental tambi\u00e9n cumplen un papel estrat\u00e9gico en la construcci\u00f3n de la historia documental de la organizaci\u00f3n. A trav\u00e9s de ellas, es posible: Registrar de forma estructurada la informaci\u00f3n generada por los procesos administrativos y operativos. Establecer criterios t\u00e9cnicos y legales para la conservaci\u00f3n documental. Organizar de manera racional el almacenamiento, tanto f\u00edsico como electr\u00f3nico. Fortalecer la seguridad de la informaci\u00f3n y facilitar el acceso \u00e1gil a los documentos en tiempo real. Reducir los costos derivados del almacenamiento innecesario y del manejo inadecuado de la informaci\u00f3n. En resumen, las TVD son el eje normativo y operativo sobre el cual descansa una gesti\u00f3n documental moderna, eficiente y legalmente sostenible. Beneficios que ofrecen las tablas de valoraci\u00f3n documental Adoptar las tablas de valoraci\u00f3n documental ofrece m\u00faltiples beneficios concretos: Organizaci\u00f3n racional de archivos: Permite clasificar, depurar y conservar documentos de acuerdo a criterios t\u00e9cnicos. Optimizaci\u00f3n de espacios f\u00edsicos y digitales: Evita la acumulaci\u00f3n innecesaria de documentos obsoletos. Reducci\u00f3n de costos operativos: Menor consumo de recursos en almacenamiento y administraci\u00f3n. Cumplimiento normativo: Garantiza la adecuada retenci\u00f3n y disposici\u00f3n documental exigida por ley. Mitigaci\u00f3n de riesgos legales: Minimiza sanciones, p\u00e9rdidas de informaci\u00f3n o filtraciones documentales. Agilidad en la b\u00fasqueda y recuperaci\u00f3n de informaci\u00f3n: Mejora los tiempos de respuesta institucional. Facilita procesos de auditor\u00eda: Proporciona trazabilidad documental para entes de control. Base s\u00f3lida para la digitalizaci\u00f3n: Depura documentos previos a su conversi\u00f3n digital, optimizando recursos. Fortalece la transparencia institucional: Alinea los archivos con buenas pr\u00e1cticas de gobierno corporativo. \u2705 Digitalice, clasifique y conserve con criterio t\u00e9cnico. \u00a1Su archivo merece un tratamiento profesional! Solicite una consultor\u00eda gratuita y lleve el control documental de su empresa al siguiente nivel. M\u00e9todos y enfoques para elaborar una tabla de valoraci\u00f3n documental Existen diversos enfoques que pueden emplearse para la elaboraci\u00f3n de las tablas de valoraci\u00f3n documental, los cuales se adaptan seg\u00fan el tipo de entidad y sus necesidades. Entre los m\u00e9todos m\u00e1s utilizados se encuentran: 1. M\u00e9todo cronol\u00f3gico Asigna los periodos de conservaci\u00f3n considerando el a\u00f1o de creaci\u00f3n del documento. Es muy utilizado en registros contables, financieros y tributarios. 2. M\u00e9todo por series documentales Agrupa los documentos por su funci\u00f3n administrativa u operativa, estableciendo el tiempo de retenci\u00f3n para cada serie homog\u00e9nea. 3. M\u00e9todo tem\u00e1tico Clasifica los documentos seg\u00fan su tem\u00e1tica o \u00e1rea de conocimiento, especialmente \u00fatil en archivos cient\u00edficos o acad\u00e9micos. 4. M\u00e9todo h\u00edbrido (el m\u00e1s utilizado actualmente) Combina criterios funcionales, legales, t\u00e9cnicos y administrativos, integrando los m\u00e9todos anteriores para lograr una valoraci\u00f3n documental m\u00e1s integral. La selecci\u00f3n del m\u00e9todo depender\u00e1 de la naturaleza de la organizaci\u00f3n, el marco normativo vigente y la complejidad de su producci\u00f3n documental. Errores comunes al elaborar tablas de valoraci\u00f3n documental Evitar los siguientes errores es clave para garantizar la efectividad de las TVD: Basarlas solo en criterios subjetivos sin an\u00e1lisis t\u00e9cnico. Omitir la normatividad vigente de archivo y protecci\u00f3n de datos. Asignar periodos de retenci\u00f3n gen\u00e9ricos sin sustento legal. No definir claramente la disposici\u00f3n final de cada serie documental. Desactualizar las tablas ante cambios legales o estructurales en la organizaci\u00f3n. No involucrar a las \u00e1reas responsables de los documentos al momento de elaborarlas. Carecer de respaldo documental de los criterios utilizados. La participaci\u00f3n de archivistas profesionales es fundamental para evitar estos errores frecuentes. Tendencias en las tablas de valoraci\u00f3n documental para 2025 El contexto tecnol\u00f3gico, normativo y de transformaci\u00f3n digital est\u00e1 impactando directamente las tablas de valoraci\u00f3n documental TVD. Estas son las principales tendencias para el 2025: 1. Automatizaci\u00f3n documental impulsada por IA Aplicaci\u00f3n de algoritmos de inteligencia artificial para clasificar autom\u00e1ticamente documentos. Detecci\u00f3n de duplicados y eliminaci\u00f3n autom\u00e1tica de redundancias. Predicciones sobre el valor documental futuro para optimizar periodos de conservaci\u00f3n. 2. Integraci\u00f3n total con sistemas de gesti\u00f3n documental electr\u00f3nicos (GED) Aplicaci\u00f3n autom\u00e1tica de plazos de retenci\u00f3n basados en reglas preconfiguradas. Alertas automatizadas para vencimientos de conservaci\u00f3n. Auditor\u00eda continua del cumplimiento de las tablas. 3. Mayor complejidad normativa Ajustes permanentes por normativas de protecci\u00f3n de datos (Habeas Data, GDPR, Ley 1581, etc.). Regulaciones sectoriales espec\u00edficas en salud, finanzas, gobierno, educaci\u00f3n. Incremento de controles de transparencia y acceso a la informaci\u00f3n p\u00fablica. 4. Preservaci\u00f3n digital avanzada Adopci\u00f3n de formatos estables de conservaci\u00f3n digital (PDF\/A, XML, METS, OAIS). Estrategias institucionales de preservaci\u00f3n digital a largo plazo. 5. Modelos cloud-first y trabajo remoto Migraci\u00f3n de la gesti\u00f3n documental a entornos 100% cloud seguros. Acceso remoto controlado y trazabilidad documental desde cualquier ubicaci\u00f3n. Gesti\u00f3n colaborativa de las TVD en tiempo real. 6. Enfoque de gesti\u00f3n de riesgos documentales Las TVD se integran como herramienta de gesti\u00f3n de riesgos corporativos. Control sobre informaci\u00f3n sensible, confidencial o de impacto reputacional. Requisitos legales para elaborar tablas de valoraci\u00f3n documental Para su correcta formulaci\u00f3n, las TVD deben: Cumplir con la normativa archiv\u00edstica nacional (Archivo General de la Naci\u00f3n &#8211; AGN, Acuerdo 04 de 2013, Acuerdo 05 de 2019 en Colombia). Incorporar legislaci\u00f3n de protecci\u00f3n de datos personales. Ajustarse a la normativa sectorial aplicable seg\u00fan el tipo de entidad. Aplicar normas internacionales<\/p>","protected":false},"author":5,"featured_media":11821,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[4,51],"tags":[],"class_list":["post-11820","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gestion-documental","category-instrumentos-archivisticos"],"_links":{"self":[{"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/posts\/11820","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/comments?post=11820"}],"version-history":[{"count":20,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/posts\/11820\/revisions"}],"predecessor-version":[{"id":11855,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/posts\/11820\/revisions\/11855"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/media\/11821"}],"wp:attachment":[{"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/media?parent=11820"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/categories?post=11820"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/tags?post=11820"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}