{"id":11165,"date":"2025-03-13T16:29:24","date_gmt":"2025-03-13T21:29:24","guid":{"rendered":"https:\/\/protechingenieria.com\/?p=11165"},"modified":"2025-07-11T14:45:31","modified_gmt":"2025-07-11T19:45:31","slug":"implementacion-rfid-en-la-gestion-documental","status":"publish","type":"post","link":"https:\/\/protechingenieria.com\/en\/implementacion-rfid-en-la-gestion-documental\/","title":{"rendered":"Implementation of RFID in Document Management. Advantages and Applications"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"11165\" class=\"elementor elementor-11165\" data-elementor-settings=\"{&quot;ha_cmc_init_switcher&quot;:&quot;no&quot;}\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1ae234f e-con-full e-flex wpr-particle-no wpr-jarallax-no wpr-parallax-no wpr-sticky-section-no wpr-column-slider-no wpr-equal-height-no e-con e-parent\" data-id=\"1ae234f\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;_ha_eqh_enable&quot;:false}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-bcff682 elementor-widget elementor-widget-text-editor\" data-id=\"bcff682\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"translation-block\">RFID, with the ability to read and write remotely the vast information contained in RFID tags, is increasingly being used in more applications. As mentioned earlier in other blog articles, the technology itself has existed for a long time, experiencing exponential growth in terms of functionalities provided and cost reduction in recent years. This is precisely what will allow us to implement RFID in the document management sector.\nSince its inception, RFID has focused on replacing barcodes, which offers a range of significant benefits. However, RFID has been discovered to have uses in various fields and in ways that were unimaginable at first: security, personnel management, logistics, product tracking, and file management.<\/p><p><a href=\"https:\/\/www.archivogeneral.gov.co\/sites\/default\/files\/sita\/2019\/presentaciones\/dia2\/07_EDGAR%20RODRIGUEZ_TECNOLOGIA%20RFID-min.pdf\" target=\"_blank\" rel=\"noopener\">Learn more<\/a><\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-695b7f3 elementor-widget elementor-widget-heading\" data-id=\"695b7f3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What type of RFID is advisable for file monitoring? <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dc29e0c elementor-widget elementor-widget-text-editor\" data-id=\"dc29e0c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"translation-block\">The choice of RFID type depends on its use. Typically, there are four types of RFID: UHF (Ultra High Frequency) ISO15693, ISO14443A, and B. There are other types that are not used for file tracking.<br>\nWe suggest using a UHF tag for tracking your files, as it has a range of about 30 feet, which is more than enough to track files throughout your warehouse or office building.<\/p><p><strong>Features<\/strong><\/p><ul><li class=\"translation-block\"><strong>Quick review of tagged documents and packages, even when stacked:<\/strong> Review of stacked tagged documents that only require careful separation, such as paper. It writes and reads securely from stacked, interleaved, or tactile tags.<\/li><li class=\"translation-block\"><strong>Real-time visibility:<\/strong> Understand any document at any moment, saving time in document retrieval. With increased efficiency, productivity can be enhanced by reallocating saved time to more value-added activities. Audit monitoring report.<\/li><li class=\"translation-block\"><strong>Generate audit tracking reports:<\/strong> Display a document summary. This facilitates the location of lost documents and reduces document loss.<\/li><\/ul><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3547428 elementor-widget elementor-widget-heading\" data-id=\"3547428\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\nHow does RFID file management\/tracking work?\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3871a30 elementor-widget elementor-widget-text-editor\" data-id=\"3871a30\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>RFID tags are attached to documents and files, and then placed on shelves. An RFID reader is positioned on each shelf so that, when a tag passes by, it collects the information from the tag and transmits it to a server or database.<\/p><p>The reader can be a portable device or firmly mounted on a wall to quickly scan multiple items simultaneously. There are readers that operate on batteries, allowing them to be used in areas without electricity (such as in a shelter camp in case of an earthquake).<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7f9107c elementor-widget elementor-widget-heading\" data-id=\"7f9107c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What range can you find a specific tagged document within?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-745ce0c elementor-widget elementor-widget-text-editor\" data-id=\"745ce0c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The range for locating a specific tagged document will vary depending on the type of tag used and the reader. Tags typically have a reading range of up to 10 meters (33 feet), however, many systems provide longer ranges. If you need to track documents that move over long distances, you may prefer a longer reading range compared to if your documents are very close together or don't move much. In any case, there is no \"exact\" answer regarding how far apart your readers should be; it all depends on what is consistent with your company's needs.<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d1c5f55 elementor-widget elementor-widget-heading\" data-id=\"d1c5f55\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">RFID System Components for Document Management<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6b5134d elementor-widget elementor-widget-text-editor\" data-id=\"6b5134d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>To develop a fully functional RFID file management system, the following components are required:<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c0c5316 elementor-widget elementor-widget-eael-feature-list\" data-id=\"c0c5316\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"eael-feature-list.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"-icon-position-left -tablet-icon-position-left -mobile-icon-position-left\">\n\t\t\t<ul id=\"eael-feature-list-c0c5316\" class=\"eael-feature-list-items circle stacked  eael-feature-list-vertical\" data-layout-tablet=\"vertical\" data-layout-mobile=\"vertical\">\n\t\t\t                <li class=\"eael-feature-list-item elementor-repeater-item-67bc5ce\">\n                    \n\t\t\t\t\t\t<div class=\"eael-feature-list-icon-box\">\n\t\t\t\t\t\t\t<div class=\"eael-feature-list-icon-inner\">\n\n\t\t\t\t\t\t\t\t<span class=\"eael-feature-list-icon fl-icon-0\">\n\n\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-ticket-alt\" viewbox=\"0 0 576 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M128 160h320v192H128V160zm400 96c0 26.51 21.49 48 48 48v96c0 26.51-21.49 48-48 48H48c-26.51 0-48-21.49-48-48v-96c26.51 0 48-21.49 48-48s-21.49-48-48-48v-96c0-26.51 21.49-48 48-48h480c26.51 0 48 21.49 48 48v96c-26.51 0-48 21.49-48 48zm-48-104c0-13.255-10.745-24-24-24H120c-13.255 0-24 10.745-24 24v208c0 13.255 10.745 24 24 24h336c13.255 0 24-10.745 24-24V152z\"><\/path><\/svg>\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"eael-feature-list-content-box\">\n                            <h2 class=\"eael-feature-list-title\">RFID Reader <\/h2>\t\t\t\t\t\t<p class=\"eael-feature-list-content\">This is the device that interprets the tags and transmits the information to the computer or laptop.<\/p>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/li>\n\t\t\t\t                <li class=\"eael-feature-list-item elementor-repeater-item-fd8b772\">\n                    \n\t\t\t\t\t\t<div class=\"eael-feature-list-icon-box\">\n\t\t\t\t\t\t\t<div class=\"eael-feature-list-icon-inner\">\n\n\t\t\t\t\t\t\t\t<span class=\"eael-feature-list-icon fl-icon-1\">\n\n\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-barcode\" viewbox=\"0 0 512 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M0 448V64h18v384H0zm26.857-.273V64H36v383.727h-9.143zm27.143 0V64h8.857v383.727H54zm44.857 0V64h8.857v383.727h-8.857zm36 0V64h17.714v383.727h-17.714zm44.857 0V64h8.857v383.727h-8.857zm18 0V64h8.857v383.727h-8.857zm18 0V64h8.857v383.727h-8.857zm35.715 0V64h18v383.727h-18zm44.857 0V64h18v383.727h-18zm35.999 0V64h18.001v383.727h-18.001zm36.001 0V64h18.001v383.727h-18.001zm26.857 0V64h18v383.727h-18zm45.143 0V64h26.857v383.727h-26.857zm35.714 0V64h9.143v383.727H476zm18 .273V64h18v384h-18z\"><\/path><\/svg>\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"eael-feature-list-content-box\">\n                            <h2 class=\"eael-feature-list-title\">RFID Tag<\/h2>\t\t\t\t\t\t<p class=\"eael-feature-list-content\">The tag contains data such as the document number and its title.<\/p>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/li>\n\t\t\t\t                <li class=\"eael-feature-list-item elementor-repeater-item-0bb7200\">\n                    \n\t\t\t\t\t\t<div class=\"eael-feature-list-icon-box\">\n\t\t\t\t\t\t\t<div class=\"eael-feature-list-icon-inner\">\n\n\t\t\t\t\t\t\t\t<span class=\"eael-feature-list-icon fl-icon-2\">\n\n\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-satellite-dish\" viewbox=\"0 0 512 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M305.44954,462.59c7.39157,7.29792,6.18829,20.09661-3.00038,25.00356-77.713,41.80281-176.72559,29.9105-242.34331-35.7082C-5.49624,386.28227-17.404,287.362,24.41381,209.554c4.89125-9.095,17.68975-10.29834,25.00318-3.00043L166.22872,323.36708l27.39411-27.39452c-.68759-2.60974-1.594-5.00071-1.594-7.81361a32.00407,32.00407,0,1,1,32.00407,32.00455c-2.79723,0-5.20378-.89075-7.79786-1.594l-27.40974,27.41015ZM511.9758,303.06732a16.10336,16.10336,0,0,1-16.002,17.00242H463.86031a15.96956,15.96956,0,0,1-15.89265-15.00213C440.46671,175.5492,336.45348,70.53427,207.03078,63.53328a15.84486,15.84486,0,0,1-15.00191-15.90852V16.02652A16.09389,16.09389,0,0,1,209.031.02425C372.25491,8.61922,503.47472,139.841,511.9758,303.06732Zm-96.01221-.29692a16.21093,16.21093,0,0,1-16.11142,17.29934H367.645a16.06862,16.06862,0,0,1-15.89265-14.70522c-6.90712-77.01094-68.118-138.91037-144.92467-145.22376a15.94,15.94,0,0,1-14.79876-15.89289V112.13393a16.134,16.134,0,0,1,17.29908-16.096C319.45132,104.5391,407.55627,192.64538,415.96359,302.7704Z\"><\/path><\/svg>\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"eael-feature-list-content-box\">\n                            <h2 class=\"eael-feature-list-title\">RFID Antenna<\/h2>\t\t\t\t\t\t<p class=\"eael-feature-list-content\">An antenna allows a reader to identify and read an RFID tag, even if it's not in direct line of sight with the reader, as long as both are within range of each other, typically up to 30 feet (10 meters).<\/p>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/li>\n\t\t\t\t                <li class=\"eael-feature-list-item elementor-repeater-item-328b8cd\">\n                    \n\t\t\t\t\t\t<div class=\"eael-feature-list-icon-box\">\n\t\t\t\t\t\t\t<div class=\"eael-feature-list-icon-inner\">\n\n\t\t\t\t\t\t\t\t<span class=\"eael-feature-list-icon fl-icon-3\">\n\n\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-laptop\" viewbox=\"0 0 640 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M624 416H381.54c-.74 19.81-14.71 32-32.74 32H288c-18.69 0-33.02-17.47-32.77-32H16c-8.8 0-16 7.2-16 16v16c0 35.2 28.8 64 64 64h512c35.2 0 64-28.8 64-64v-16c0-8.8-7.2-16-16-16zM576 48c0-26.4-21.6-48-48-48H112C85.6 0 64 21.6 64 48v336h512V48zm-64 272H128V64h384v256z\"><\/path><\/svg>\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<div class=\"eael-feature-list-content-box\">\n                            <h2 class=\"eael-feature-list-title\">Computer or Portable Device<\/h2>\t\t\t\t\t\t<p class=\"eael-feature-list-content\">It runs software capable of interpreting data from all the tags into a database file on the computer's hard drive, enabling subsequent access through Microsoft Office applications like Word or Excel.<\/p>\n\t\t\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t<\/ul>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f4be47d elementor-widget elementor-widget-image\" data-id=\"f4be47d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"701\" src=\"https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/03\/RFID1.webp\" class=\"attachment-large size-large wp-image-11180\" alt=\"RFID\" srcset=\"https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/03\/RFID1.webp 1024w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/03\/RFID1-300x205.webp 300w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/03\/RFID1-768x526.webp 768w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/03\/RFID1-18x12.webp 18w, https:\/\/protechingenieria.com\/wp-content\/uploads\/2025\/03\/RFID1-150x103.webp 150w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" title=\"\">\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5ca714b elementor-widget elementor-widget-heading\" data-id=\"5ca714b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Main Functions of RFID in Document Management<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a12b1e9 elementor-widget elementor-widget-heading\" data-id=\"a12b1e9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">1. Traceability and location<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5318cb6 elementor-widget elementor-widget-text-editor\" data-id=\"5318cb6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Implementing RFID will make it easier to know the status of a document and track it in real time, significantly reducing the waiting times associated with conventional methods. Understanding the location of documents will help reduce losses and the effects linked to them, as well as significantly decrease the time required to locate them.<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-afcdcb4 elementor-widget elementor-widget-heading\" data-id=\"afcdcb4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">2. Security<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8049713 elementor-widget elementor-widget-text-editor\" data-id=\"8049713\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Having documents identified remotely can facilitate the implementation of security mechanisms that monitor who has access to certain documents or the issuance of specific documents from restricted areas.<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7d703cc elementor-widget elementor-widget-heading\" data-id=\"7d703cc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">3.Chain of Command<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-46cf23c elementor-widget elementor-widget-text-editor\" data-id=\"46cf23c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"translation-block\">When we have read\/write tags, we can add them to the same signatures to confirm the content of documents.<br>\nIn summary, its implementation will offer a range of benefits, the most notable being the opportunity to incorporate the physical documents we have, usually paper, into our organization's management system, allowing for tracking, localization, and security functions.<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-33507e7 elementor-widget elementor-widget-heading\" data-id=\"33507e7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">RFID Tags Compatible with Document Management<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2c70050 elementor-widget elementor-widget-text-editor\" data-id=\"2c70050\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"translation-block\">To manage or track documents, a small and discreet tag is required. Additionally, a tag that requires a simple adhesion process, such as a self-adhesive one, is needed. Therefore, some types of tags are perfect for  <a href=\"https:\/\/protechingenieria.com\/en\/que-es-la-gestion-documental\/\" target=\"_self\">document management.<\/a><\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8e61226 elementor-widget elementor-widget-heading\" data-id=\"8e61226\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Paper Tags<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9fd224f elementor-widget elementor-widget-text-editor\" data-id=\"9fd224f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>As the name suggests, these tags are made of paper with an embedded insert inside. They are small in size and can be easily inserted into the covers of documents.<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-90d1a53 elementor-widget elementor-widget-heading\" data-id=\"90d1a53\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Wet Inlay Tags<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b986dac elementor-widget elementor-widget-text-editor\" data-id=\"b986dac\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In contrast to a tag, an inlay only includes an antenna and an RFID chip, located on a thin substrate. Wet inlays are adhesions with an adhesive backing. The main benefit of an inlay is that it requires minimal space for installation. Additionally, they can be installed on paper. Therefore, for important documents or files, a wet inlay can be applied.<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-890cfdf elementor-widget elementor-widget-heading\" data-id=\"890cfdf\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Dry Inlay Tags<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ec1bee1 elementor-widget elementor-widget-text-editor\" data-id=\"ec1bee1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>They are similar to wet inlays, but they do not have an adhesive side, so you need to apply the adhesive manually before use.<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ce51302 elementor-widget elementor-widget-heading\" data-id=\"ce51302\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Self-Adhesive Polyester Tags<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-84750f9 elementor-widget elementor-widget-text-editor\" data-id=\"84750f9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Polyester is water-resistant; these tags have a coated polyester inlay. They are versatile and have a back that adheres.<\/p><p><!-- notionvc: ec362098-b46b-4afd-8640-45ac9c6de762 --><\/p><p><!-- notionvc: ce0c0eae-c42b-46f0-8984-cf6ddccc3bcd --><\/p><p><!-- notionvc: 69be6ae1-2ef5-4380-b570-1c2534847c28 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c645b2b content-align-cta-center elementor-widget elementor-widget-eael-cta-box\" data-id=\"c645b2b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"eael-cta-box.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"eael-call-to-action cta-basic bg-lite cta-preset-1\">\n        <h2 class=\"title eael-cta-heading\">Transform your business today!<\/h2><p>Let us demonstrate the advantages of this technology in a personalized meeting. We are confident that your company will experience a significant change in the way it manages information.<br \/><!-- notionvc: ce091acc-8b3d-4cfb-a8f3-05fa8229b3ee --><\/p><a href=\"https:\/\/protechingenieria.com\/en\/asesoria\/\" target=\"_blank\" class=\"cta-button cta-preset-1\">Contact Us<\/a>\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>El RFID, con la capacidad de leer y escribir a distancia la amplia informaci\u00f3n que se encuentra en las llamadas tags RFID, cada vez tiene m\u00e1s usos y aplicaciones. Como se ha mencionado anteriormente en otros art\u00edculos del blog, la tecnolog\u00eda en s\u00ed ha existido desde hace mucho, experimentando un crecimiento exponencial en t\u00e9rminos de funcionalidades proporcionadas y disminuci\u00f3n de costos en a\u00f1os recientes. Esto es precisamente lo que nos permitir\u00e1 implementar RFID en el sector de la administraci\u00f3n de documentos.Desde sus comienzos, RFID se enfoc\u00f3 en reemplazar el c\u00f3digo de barras, lo que presenta una serie de beneficios significativos. No obstante, se han descubierto usos de RFID en diversos campos y de maneras inimaginables en un principio: seguridad, administraci\u00f3n personal, log\u00edstica, seguimiento de productos, administraci\u00f3n de archivos. Saber m\u00e1s \u00bfQu\u00e9 clase de RFID es aconsejable para el monitoreo de archivos? La elecci\u00f3n del tipo de RFID depende de su uso. Usualmente, existen cuatro clases de RFID: UHF (Frecuci\u00f3n de Alta Frecuencia) ISO15693, ISO14443A y B. Existen otros tipos que no se emplean para el seguimiento de archivos.Sugerimos el uso de una etiqueta UHF para el seguimiento de sus archivos, ya que posee un alcance de cerca de 30 pies, lo que resulta m\u00e1s que suficiente para seguir archivos a lo largo de su almac\u00e9n o edificio de oficinas. Caracter\u00edsticas Revisi\u00f3n veloz de documentos etiquetados y embalajes, incluso cuando est\u00e1n apilados:\u00a0Revisi\u00f3n en acumulaci\u00f3n de documentos etiquetados que solo necesitan una separaci\u00f3n minuciosa como el papel. Escribe y lee de forma segura a etiquetas apiladas, intercaladas o t\u00e1ctiles.\u00a0 Visibilidad en tiempo real:\u00a0Entender cualquier documento en cualquier instante, economiza tiempo en la b\u00fasqueda de documentos. Con una eficiencia incrementada, se puede potenciar la productividad laboral a trav\u00e9s de la distribuci\u00f3n del tiempo economizado en m\u00e1s actividades de valor agregado. Reporte de monitoreo de la auditor\u00eda. Elaborar reportes de seguimiento de auditor\u00eda:\u00a0Exhibir un resumen de documento. Esto facilita la localizaci\u00f3n de documentos extraviados y disminuye la p\u00e9rdida de documentos. \u00bfC\u00f3mo funciona la gesti\u00f3n\/seguimiento de archivos con RFID? Las etiquetas RFID se vinculan a los documentos y archivos, y posteriormente se sit\u00faan en los estantes. Se coloca un lector RFID en cada estanter\u00eda para que, al pasar una etiqueta, recolecte la informaci\u00f3n de la misma y la transmita a un servidor o base de datos. El lector puede ser un aparato port\u00e1til o ubicado firmemente en una pared para escanear de manera r\u00e1pida m\u00faltiples elementos simult\u00e1neamente. Existen lectores que operan con bater\u00edas para poder utilizarse en zonas sin electricidad (como en un campamento de refugio en caso de sismo). \u00bfDentro de qu\u00e9 rango puede encontrar un documento etiquetado espec\u00edfico? El rango de localizaci\u00f3n de un documento etiquetado determinado variar\u00e1 seg\u00fan el tipo de etiqueta empleada y el lector. Las etiquetas suelen tener un rango de lectura de hasta 10 metros (33 pies), sin embargo, numerosos sistemas proporcionan rangos m\u00e1s extensos. Si requiere rastrear los documentos que se desplazan a grandes distancias, es probable que prefiera un rango de lectura m\u00e1s extenso que si sus documentos est\u00e1n muy pr\u00f3ximos o no se desplazan excesivamente. En cualquier caso, no existe una respuesta &#8220;exacta&#8221; sobre cu\u00e1nto deben estar distanciados sus lectores; todo se basa en lo que sea coherente con las necesidades de su empresa. Componentes del sistema RFID para la gesti\u00f3n de documentos Para desarrollar un sistema de administraci\u00f3n de archivos RFID totalmente operativo, se requieren los siguientes elementos: Lector RFID: Este es el dispositivo que interpreta las etiquetas y transmite la informaci\u00f3n a la computadora o ordenador port\u00e1til. Etiqueta RFID La etiqueta incluye datos como el n\u00famero de documento y el t\u00edtulo del mismo. Antena RFID Una antena permite que un lector identifique y lea una etiqueta RFID, incluso si no se encuentra en la l\u00ednea de visi\u00f3n directa con el lector mismo, siempre que se encuentren dentro del alcance de cada uno, usualmente cerca de 30 pies (10 metros). Ordenador o dispositivo port\u00e1til Opera un programa inform\u00e1tico capaz de interpretar datos de todas las etiquetas en un archivo de base de datos en el disco duro de su ordenador, permitiendo su acceso posterior mediante aplicaciones de Microsoft Office como Word o Excel. Principales funciones del RFID en gesti\u00f3n de documentos 1. Trazabilidad y localizaci\u00f3n La implementaci\u00f3n de RFID nos facilitar\u00e1 el conocimiento de la situaci\u00f3n de un documento y su seguimiento en tiempo real, disminuyendo significativamente los periodos de espera vinculados a los m\u00e9todos convencionales. La comprensi\u00f3n de la ubicaci\u00f3n de los documentos va a facilitar la disminuci\u00f3n de sus p\u00e9rdidas y el efecto vinculado a ellas, adem\u00e1s de una disminuci\u00f3n significativa de los tiempos requeridos para su localizaci\u00f3n. 2. Seguridad Tener los documentos identificados a distancia puede facilitar la implementaci\u00f3n de mecanismos de seguridad que supervisen qui\u00e9n tiene acceso a ciertos documentos, o la emisi\u00f3n de ciertos documentos de zonas limitadas. 3. L\u00ednea de mando Cuando contamos con etiquetas de lectura\/escritura, podemos a\u00f1adirlas a las mismas firmas para confirmar el contenido de los documentos. En resumen, su implementaci\u00f3n ofrecer\u00e1 una serie de beneficios, siendo el m\u00e1s destacado la oportunidad de incorporar los documentos que poseemos en medio f\u00edsico, usualmente papel, en nuestro sistema de administraci\u00f3n de la organizaci\u00f3n, permitiendo realizar funciones de seguimiento, localizaci\u00f3n, seguridad. Etiquetas RFID compatibles con la gesti\u00f3n documental Para administrar o seguir el rastro de documentos, requiere una etiqueta peque\u00f1a y discreta. Adem\u00e1s, requiere una etiqueta que requiera un procedimiento de adhesi\u00f3n simple, como una autoadhesiva. As\u00ed pues, algunas clases de etiquetas resultan perfectas para la gesti\u00f3n de documentos. Etiquetas de papel Como su nombre sugiere, estas etiquetas se fabrican de papel con una incrustaci\u00f3n dentro de ella. Son de tama\u00f1o reducido y se pueden insertar con facilidad en las tapas de los documentos. Etiquetas de incrustaci\u00f3n h\u00fameda En contraste con una etiqueta, una incrustaci\u00f3n \u00fanicamente incluye una antena y un chip RFID, ubicados en un sustrato fino.\u00a0 Las adherencias h\u00famedas son adherencias con un reverso adhesivo.\u00a0 El principal beneficio de una incrustaci\u00f3n radica en que necesita escaso espacio para su instalaci\u00f3n.\u00a0 Adem\u00e1s, pueden ser instaladas sobre papel.\u00a0<\/p>","protected":false},"author":5,"featured_media":11176,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[4,44],"tags":[],"class_list":["post-11165","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gestion-documental","category-transformacion-digital"],"_links":{"self":[{"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/posts\/11165","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/comments?post=11165"}],"version-history":[{"count":24,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/posts\/11165\/revisions"}],"predecessor-version":[{"id":12028,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/posts\/11165\/revisions\/12028"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/media\/11176"}],"wp:attachment":[{"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/media?parent=11165"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/categories?post=11165"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/protechingenieria.com\/en\/wp-json\/wp\/v2\/tags?post=11165"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}